Process Owner: Bryn LaRue, Charls Pepito
Last Updated: November 2023
SOP Linked: HERE
Onboarding Steps:
The Hiring Manager for the Department submits incoming intern info with this form at least 2 weeks prior to the interns start date.
The submission automatically creates a new task for Charls to deploy intern onboarding through the prep project.
Within the prep project, most tasks belong to both Charls and the interns manager.
Charls is responsible for:
Platform Setup
Create Acceptance Graphic
Adding Welcome Letter and Proof of Course Credit to the Drive (if not already there)
{optional for manager} Deploys Intern Workflow Asana Project (holds tasks + Time tracking)
Deploys Intern Onboarding Checklist Template Here
Create Time Tracker and Tasks for it (one for manager, one for intern)
Make a copy of respective departmentsā Intern's Onboarding + Development Plan & 30/60/90 Days Goals and share with manager via Slack
Intern Manager is Responsible for:
Confirming Intern Work Schedule
Complete Intern's Onboarding + Development Plan & 30/60/90 Days Goals
Ensuring Intern Meets work Hours / week.
Ongoing:
Charls to Check that Development Tracker is filled out and tag managers if not [monthly]
Charls to Analyze Time Trackers (Process Here) [weekly]
Managers are to:
Review Time Tracker that Charls shares in Asana and Review [weekly]
Check in on Semester Project [bi-weekly]
Filling out Development Tracker [monthly]
Check in on 30/60/90 Day Goals for Intern [monthly]
Maddy Warman to review mid semester survey responses and flag any concerns to program leads
End of Semester:
Charlou assigns out Exit Survey
Bryn LaRue Maddy to review end of semester survey responses and schedule 4ish exit interviews
Charls shares completion graphic
Intern Offboarding Task
Checks to ensure offboarding date
Manager must confirm offboarding when Charls reaches out
Removes from Platforms after last day
No platform removal needed for interns staying on, which is confirmed with manager
New Semester:
Charls to complete before the new semester
Schedule Internship Program Dates
Create Development Tracker for New Semester
Create Participation Tracker for New Semester
Create Interns Schedules Sheet for New Semester
Create Welcome Letter Folder In Google Drive
Create Proof of Course Credit Folder in Google Drive
Create Folder for Intern Socials Graphics
Add Semester's Managers to Development Tracker
Update Asana Groups